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Business Opportunity

MULTIPLE-AWARD INVITATION FOR BID

This contracting opportunity is available only in Arkansas, Missouri and Oklahoma.

EMAIL BIDS TO:
ty.clift@tmf.org
TMF Health Quality Institute
5918 West Courtyard Drive
Bridgepoint 1, Suite 300
Austin, Texas 78730-5036

AWARD NOTICE: TMF Health Quality Institute (TMF) reserves the right to make an award to responsive and responsible bidders on the basis of low price, low price within a service area, or in any other combination that will serve the best interest of TMF and to reject any and all bid items in the sole discretion of TMF.

Description

Subcontractor will deliver diabetes self-management education classes (DSME) to help TMF meet the contractual deliverables from CMS Task Order 01, 11th scope of work. Subcontractor will provide DSME classes, with a goal of reaching minority or rural adults with diabetes who are Medicare beneficiaries (adults who are beneficiaries of both Medicare and Medicaid are Medicare beneficiaries) graduating from the class series within the term of the subcontract. The bidding and contracting period is open for two years.

  1. Classes shall be held using one of the following curricula: University of Illinois Diabetes Empowerment Education Program (DEEP) curriculum, or Stanford Diabetes Self-Management Program (DSMP).
  2. Class facilitators/educators must use the curriculum as designed, cannot alter content without approval from TMF (Activities within the curriculum can be adapted to the community, but the learning objectives must remain the same), and must provide the goal-setting activity at each session. Each session must be held for a minimum of 1.5 hours per week to allow time for interactive learning.
  3. Regardless of curriculum used, all classes will meet no more often than once per week for a minimum duration of six weeks. Truncating the program, such as shortening the weekly class time or shortening the duration of the 6-week program, is not allowed.
  4. In order to count participants as completing or graduating from the DSME program, the participant must :
    • Be a Medicare beneficiary, who belongs to one of five underserved patient populations as defined by CMS (African American, Hispanic, Asian/Pacific Islander, Native American and/or rural residents),
    • Self-identify as having diabetes,
    • Attend 80% of the classes (i.e. 5 of the 6 weeks), and
    • Complete a pre- and post-Patient Activation Survey and all required documentation.
    Partnering organization will:
  • Develop pre-event marketing materials and recruit patients to attend classes, utilizing promotional materials developed by TMF or utilizing own promotional materials approved by TMF.
  • Hold sessions in a place (in neighborhoods where the target population resides) and time (including weekends and evenings, if needed) that maximizes participation of target patients, and arrange for venue space for the classes. Notify TMF of upcoming classes as soon as scheduled.
  • Provide participant data by submitting a copy or originals of all template forms developed by TMF: attendance tracking sheets, participant registration form, demographics form, pre- and post-Patient Activation Survey and participant medical release.
  • Keep a copy (you must keep your copy of all TMF-submitted forms) of all participant forms in a secure location to comply with the Health Insurance Portability and Accountability Act (HIPAA) responsibility.
  • Meet with TMF staff on a regular basis to discuss progress toward performance goals. Adjust work plans and activities based on TMF guidance.
  • Coordinate with TMF staff to ensure that organization’s Lead Trainer meets the requirements of the Lead Trainer Agreement, including maintaining certification on the DEEP curriculum. In addition to organization’s Peer Educators, the Lead Trainer and organization agree to provide training to other Peer Educators identified by TMF in order to meet these minimum requirements. Requirements include hosting at least three Peer Educator Trainings (at least two in the first year and at least one training in the remaining two years).

SPECIFICATIONS AND SCOPE OF WORK

  1. BUDGET:
    The budget is open to the lowest and best fixed price bids and includes:
    • The specific counties in Oklahoma, Missouri or Arkansas.
    • All costs for provision of the DSME classes, including curriculum licensing and certification costs, materials, teaching tools, staff training needs, marketing costs, venue fees, etc.
    • The offeror that is awarded the contract shall complete and submit to TMF a subcontractor agreement, to be provided by TMF.
  2. OFFEROR QUALIFICATIONS:
    • Offeror must have a minimum of two (2) years’ experience in providing health or community education.
    • Offeror’s qualifications and references must be submitted with the bid. Failure to do so may result in rejection of the bid.
    • Proof of insurance for comprehensive general liability with limits of at least $500,000 per occurrence and $1,000,000 in the aggregate; and workers compensation.
    • Offeror must be eligible to perform under federal contracts including, but not limited to, compliance with Employment Eligibility Verification, as confirmed in either the System for Award Management www.sam.gov, or as indicated in completing TMF’s Representations & Certifications document (docx) Offeror may not be excluded from providing services to Medicare or Medicaid.
    • Completed Organizational Conflicts of Interest Disclosure (docx).
    • Offeror must not be a medical provider or be owned by or affiliated with a health system, and should have the infrastructure to support the work (i.e. community health workers, volunteers, or staff who can deliver DSME).
    • TMF will give preference to Small Business Concerns – reference: Am I a Small Business Concern? | The U.S. Small Business Administration | SBA.gov.
  3. Offeror must not charge for the DSME classes; classes must be provided free to all attendees, including non-Medicare patients that may access the program.

  4. BID EVALUATION:

    Award will be based on evaluation of the Offeror’s proposal. It is the Offeror’s responsibility to provide sufficient information for its bid to be evaluated. TMF alone shall determine which bid provides the most effective and efficient use of dollars available. All bids are subject to independent verification.

    FOR FURTHER INFORMATION CONTACT: Ty Clift 512-334-1740; ty.clift@tmf.org